Using a board meeting structure that is custom-made to your company’s needs can support productive discussions and make sure that all important points are documented. While there are some guidelines you can follow however, it is best to be flexible and be open to changes.

Start the meeting by calling the meeting to order. Then, the board members review the agenda. The chair of the meeting will ask whether any additions or changes are required. The chair of the board will vote on the agenda to discuss and take a final decision.

The board is able to review reports from committees and departments. This portion of the meeting usually includes updates on progress as well as budgets and financial statements review of proposals and more. It is recommended to limit the number of topics related to reports to keep the meeting from getting bogged down in administrative issues.

The chair assists the board members find a common ground to discuss and agree on solutions. The chair can adjourn the board meeting when there is no further discussion items or as the time when the meeting to end is near.

Some directors can get sidetracked by discussions that come up during the board meeting. This could disrupt important discussions. This can be avoided by adding an “parking area” item on the agenda. Directors can discuss topics that are important, but not top priorities. This lets the board discuss the issues and decide whether they need to be further investigated or added to the agenda for the next meeting.

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